Lediga jobb The World Maritime University i Malmö

The Senior Administrative Assistant will report to the Director as well as the Programme and Operations Manager of the Institute. The incumbent will work with the WMU-GOI Project support and Secretariat team in Malmö to provide administrative and management support to the GOI Director, Faculty and research team for the delivery of the programme of work of the Institute.
The incumbent will in particular provide the following management support services and assist the operational and research programme/project support efforts of the Institute under general supervision of the Programme and Operations Manager, including:
Administration and Operations
Outreach and Engagement
Office and Document Management
Education
Essential
? The successful candidate will have a high school diploma or equivalent.
Desirable
? Have an undergraduate degree in Business, Administration, Management, Law, Communications, International Relations, and/or Policy or relevant.
Experience
Essential
? Have a minimum of five years of experience in administrative and operational tasks (desirable in international organisation(s) and/or higher education academic environments).
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited.
Applicants must fill in, complete and submit the following via email to Marco Batista, Head of Human Resources on email ([email protected]):

? the Personal history form
? a letter of interest,
? a complete Curriculum Vitae (CV) in english, and
? the contact information of three referees. Visa mindre

Main purpose
The incumbent will report to the Vice-President (Academic Affairs) and will provide administrative and secretarial support to the Vice-President (Academic Affairs). Furthermore, the incumbent will support internal projects related to the implementation of the academic agenda and WMU’s academic profile in general.
Especially the implementation of the Academic Agenda WMU@50 will result in the development of a number of new initiatives related to academic programme development and international cooperation. The incumbent is expected to effectively assist in the development of these initiatives
Duties, responsibilities
The incumbent will in particular provide the following support services:
· Manage the agenda, arrange meetings and appointments;
· Provide secretarial and administrative support for meetings;
· Draft routine correspondence and responses, and ensure follow-up action;
· Prepare and manage minutes, reports and documents;
· Manage and administer internal projects in relation to administrative issues at WMU;
· Gather and analyse relevant data and information needed to review the academic performance of the University;
· Coordinate with the relevant internal services to ensure compliance with established policies, procedures and rules;
· Update data bases (e.g. on professional contacts) and information on web sites;
· Develop and maintain a filing system, including an electronic one;
· Work with social media;
· Responsible for travel arrangements and reporting, including accommodation, as may be required;
· Undertake all other secretarial and administrative tasks as may be required or assigned by the Vice-President (Academic Affairs).
Minimum requirements – education, experience and language skills
Education Essential
· The successful candidate will have a high school diploma or equivalent.
Desirable
· Bsc in a relevant field.
Qualification and Experience Essential
· Have a minimum of five years of progressive and diverse experience in administrative tasks in higher education academic environments;
· Understanding the needs and position of senior management and having experience in supporting of senior management personnel;
· Ability to appropriately communicate with the stakeholders of a United Nations affiliated institution;
· Focused on delivery of results with excellent attention to detail and drive to resolve issues;
· Good knowledge of commonly used office software applications (Google and Microsoft);
· Proficient Microsoft Excel and Powerpoint user;
· Basic understanding of quality assurance systems and process optimization with emphasis on higher education.
Desirable
· Previous experience of work in an international organization;
· Previous experience with the EU Erasmus programme, academic programme development and marketing, international cooperation in higher education;
· Project management;
· Ability to work with social media;
· Experience to work with a Client Relationship Management (CRM) system;
· Knowledge of graphics and presentation software applications (Adobe and Microsoft).
Languages Essential
· Proficiency in spoken and written English
Desirable
· Knowledge of Swedish and another UN language would be an advantage.
Competencies
· An understanding of WMU and its mission, and strong commitment to the delivery of the highest practicable standards in pursuing its mandate;
· Maintain a high level of confidentiality;
· Excellent oral and written communication and interpersonal skills;
· Be pro-active and have the ability to work effectively and accurately with little guidance and supervision;
· Be able to work in an international environment with English as the primary language;
· Be flexible in coordinating multiple projects and meeting deadlines;
· Have effective communication skills in an international and multi-cultural academic environment;
· Demonstrate flexibility, motivation, enthusiasm and tact.
Terms and Conditions
This vacancy is open to male and female candidates. WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.
Application
The application has to be submitted in English. Applicants must fill in the Personal History Form, which can be found at https://www.wmu.se/docs/personal-history-form, provide a letter of interest, and the contact information of three referees to Marco Batista, Head of Human Resources ([email protected]). Candidates will be contacted if they are short-listed.
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. The employment contract offered is in accordance with the United Nations International Civil Service Commission (ICSC) standards for General Service staff in Sweden. The Salary is exempt from Swedish taxation. Deadline for Applications: 30 June 2022.






Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

Organizational setting
The World Maritime University (WMU) is a postgraduate and research university established in 1983 by the International Maritime Organization, the maritime agency of the United Nations. WMU offers M.Sc. and Ph.D. programs, postgraduate diplomas, and Professional Development Courses with the highest standards in maritime and oceans education and training. WMU also has a highly respected research programme supported by specialized research groups across the maritime and ocean fields.
The World Maritime University is seeking a positive, productive, adaptable and responsible administrative candidate to join the University as an E-learning Assistant, E-Learning Solutions Activities & Programmes
Main purpose
Under the overall supervision of the Vice President (International)/Director of Executive Education and Professional Development of WMU, the post-holder is expected to provide e-learning related technical and operational support for the activities of the University’s e-learning solutions activities and programs (Including China-based MSc. and LLM distance learning programs, Postgraduate Diplomas (PgDips) programs, Executive & Professional Development Courses (EPDCs), and E-learning Solutions programs). The post-holder is expected to provide a wide range of technical and operational, support to the VP/Director, required liaison services between various stake-holders and assist in keeping WMU positioned as an academic institution of excellence and help advance the institution and its reputation.
Duties, responsibilities
Specific duties for the E-learning Assistant include the functions indicated below:
Provide technical expertise in developing e-learning activities and resources, including e-lessons, based on distance-learning and blended-learning educational approaches;
Maintain and administer the University’s e-learning infrastructure and Learning Management Systems (LMS) and their related functions, including technical liaison with hosting and maintenance service provider;
Provide technical support in the front-page development of the LMS;
Collect, compile, filter label the data from the e-learning programs and LMS for analysis and reporting;
Provide technical and operational assistance to the animation development of e-learning programs;
Film, and pre- and post-produce recorded and streamed lectures;
Operate, configure, and develop e-learning studio, including filming, audio, lightning equipment, and post-production software;
Provide general administrative and logistic support to relevant faculty and staff with the operational planning, development and implementation of e-learning (distance-learning and blended-learning) programs; including bundling of learning activities and resources, developing scripts for lectures, and testing of produced materials;
Provide operational support to the China-based MSc. programs and liaise with local offices;
Assist relevant managers, committees and other staff and university-assigned external partners to ensure that the e-learning framework is capable of meeting the goals set forth by the University;
Keep records of e-learning exams and assignments for External Examiners;
Provide support to student examination papers/assignments, assessments and textbooks to the students in an e-learning framework;
Ensure updated e-learning documentation are stored in the faculty’s archives;
Assist in undertaking secretarial and administrative tasks related to the e-learning program;
Perform other duties as needed.
Minimum requirements – education, experience and language skills
Education
Essential
? The successful candidate will have a high school diploma or equivalent.
Desirable
? Have a post-high school technical education in a related field, a university degree (BA/BSc) would be desirable.
Experience, Essential
? Have a minimum of three years of experience in administrative tasks (desirable in higher education academic environments).
Desirable
? Have professional experience and education in e-learning development, including video production.
Languages, Essential
Fluency in spoken and written English.
Desirable
Knowledge of another UN language would be an advantage.
Desirable Qualifications, Competencies and Professional Experience
Have experience in educational and technical development of E-Learning and Learning Management Systems (desirable in higher education academic environments);
Have data handling and learning analytics experiences;
Be able to work in an international environment with English as the primary language;
Have excellent oral and written communication and interpersonal skills;
Be pro-active and have the ability to work effectively and accurately with little guidance and supervision;
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes;
Be flexible in coordinating multiple projects and meeting deadlines;
Have effective communication skills in an international and multi-cultural academic environment;
Demonstrate flexibility, motivation, enthusiasm and tact;
Strong computer skills.
Desirable knowledge and experience
Be familiar with front page development technologies including HTML, CSS and Javascripts;
Be familiar with video animation development programs
Terms and Conditions
This vacancy is open to male and female candidates. WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.
Application
The application has to be submitted in English. Applicants must fill in the Personal History Form, which can be found https://www.wmu.se/docs/personal-history-form, provide a letter of interest, and the contact information of three referees to Marco Batista, Head of Human Resources ([email protected]). Candidates will be contacted if they are short-listed.
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. The employment contract offered is in accordance with the United Nations International Civil Service Commission (ICSC) standards for General Service staff in Sweden. The salary is exempt from Swedish taxation.
Deadline for Applications: 2 January 2023.





Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

Job title Front Desk Assistant (80% part-time post)
Organizational Unit: Administration
Grade: G3
Duty Station: Malmö, Sweden
1. Organizational setting
The World Maritime University (WMU) is a postgraduate and research university established in 1983 by the International Maritime Organization, the maritime agency of the United Nations. WMU offers M.Sc. and Ph.D. programmes, Postgraduate Diplomas, and Professional Development Courses (PDCs) with the highest standards in maritime and oceans education and training. WMU also has a highly respected research programme supported by specialized research groups across the maritime and ocean fields.
The Front Desk Assistant position is located in the Administration unit at WMU’s headquarters in Malmö, Sweden.
2. Main purpose
Under the overall supervision of the Head of Finance and Administrative Services, the post-holder is expected to perform a variety of front desk and clerical functions and provide quality customer service. The post-holder is expected to oversee the front desk area, including greeting visitors and responding to telephone and in-person requests. Discretion, tact and confidentiality are required.
3. Duties, responsibilities
Responsibilities
· Oversees the University main building front entrance;
· Oversees the University shop (promotional merchandise);
· Greets and welcomes people coming into the building, registering guests and new staff/PhD students and guide them to their in-house contact;
· Responsible for adding and editing users in the security system
· Hands out keys and visitors cards when required;
· Monitors the security camera at the back entrance;
· Monitors office supplies and place orders when necessary;
· Keeps track of the WMU publications and brochures stock and refill when needed;
· Answers all incoming calls and redirect them or keep messages;
· Responsible for updating the internal telephone list on the staff portal;
· Oversees the university’s telephone system and coordinates issues with IT;
· Processes national and international incoming and outgoing courier services;
· Keeps front desk tidy and presentable with all necessary material (pens, forms, paper etc.);
· Keeps updated records and files;
· Sells promotional items, does the monthly sales report and provide the Head of Finance and Administrative Services with annual inventory list;
· Responsible for refilling of printing accounts for students;
· Perform other duties as needed.
4. Minimum requirements – education, experience and language skills
Education
Essential
· Completion of secondary school or equivalent technical or commercial school.
Experience
· Two years of experience in the occupational area.
Languages
Essential
? Excellent command of English and Swedish.
Desirable
Knowledge of another UN language would be an advantage
5. Knowledge and skills
Essential
· Ability to organise own work and to complete tasks accurately, including attention to detail;

· Proven ability to work as part of a team and with a minimum of supervision;

· Ability to work in an international environment with English as the primary language;

· Familiarity with office machines (e.g. computer, printer, fax, etc.);

· Knowledge of office management and basic bookkeeping;

· Good IT skills;

· Customer service orientation;

· Effective communication skills in an international and multi-cultural academic environment; flexibility, motivation, enthusiasm and tact;

· Ability to work in a multicultural environment and to demonstrate gender-sensitive and
non-discriminatory behaviour and attitudes.

WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.

Application
The application has to be submitted in English. Applicants must fill in the Personal History Form, which can be found at http://wmu.se/vacancies, provide a letter of interest, and the contact information of three referees to Marco Batista, Head of Human Resources ([email protected]). Candidates will be contacted if they are short-listed. Deadline for applications: 21 February 2022.

This position is an 80% part-time post and is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. The employment contract offered is in accordance with the United Nations International Civil Service Commission (ICSC) standards for General Service staff in Sweden. The Salary is exempt from Swedish taxation. Visa mindre

1. Organizational setting
The World Maritime University (WMU) is a postgraduate, education and research university established in 1983 by the International Maritime Organization, a specialized agency of the United Nations. WMU’s mandate is to build global capacity in maritime and ocean areas. The University offers M.Sc. and Ph.D. programmes, Postgraduate Diplomas, and Professional Development Courses (PDCs) with the highest standards in maritime and oceans education and training. WMU also has a highly respected research and a strong record of publications across the maritime and ocean fields. The Project Support Assistant position falls within the Research Unit at WMU’s headquarters in Malmö, Sweden.
2. Main purpose
We seek a Project Support Assistant to support day-to-day activities related to an inter-agency capacity-building and development project to progress the implementation of international instruments to combat IUU fishing (ICAPFISH). The ICAPFISH Project will create an education and capacity building platform that consolidates the expertise of the UN specialized agencies mandated with a role in fisheries as well as academic research and practical knowledge. ICAPFISH will be a transdisciplinary initiative that integrates science, economics, maritime policy and ocean governance, law and regulation, maritime technology and operation, safety at sea, societal factors, human rights, as well as compliance monitoring and enforcement. The project has received an initial funding for 1 year to formalize the inter-agency partnership and undertake the research and development required to design the course. The project will require day-to-day administrative support.
3. Working relationships
Internal contacts – the incumbent will liaise and interact with the faculty members engaged in this research project on a regular basis as well as with the Research Associate that is working for this project. External contacts – the incumbent will need to liaise with UN Specialized Agencies, other international partners and stakeholders, as well as other experts.2 The successful applicant is required to take up duty at WMU in Malmö, Sweden, for the duration of the project and to travel to attend project meetings.
4. Duties, responsibilities
The post-holder is expected to provide technical and administrative support for an inter-agency capacity-building and development project to progress the implementation of international instruments to combat IUU fishing (the ICAPFISH Project). This includes a wide range of operational, administrative and secretarial support to the project coordinators, project research associate and the external partners. Much of this will be online, but depending on pandemic circumstances may also involve physical meetings. The travel management activities may resume anytime. The successful candidate will support activities as required such as:
•Assist and provide administrative support the project team;
•Provide secretarial support to the project team, including office management tasks and scheduling of meetings;
•Provide secretarial support at meetings, seminars and conferences;
•Maintain the office in good order;
•Perform receptionist duties when needed;
•Support event organization including logistical tasks;
•Assist project team with the production of communication material (brochures, documents and reports);
•Prepare and draft correspondence, memos and documents;
•Arrange travel, including accommodation, as may be required, and provide assistance to visitor and guests;
•Undertake other secretarial and project-related administrative tasks as may be required;
Finance and Procurement support
•Support the project team with financial and procurement processes: adapting templates, preparing spreadsheets, for verification, drafting debit notes, requesting commitments, project-related budget forecasts, and prepare small budgets (e.g., for events or communication activities).
•Liaise with finance and procurement departments;
•Provide financial data for annual reports;
5. Minimum requirements – education, experience and language skills
Education,
Essential
?The successful candidate will have a high school diploma or equivalent. 3
Experience Essential
•Assist with the project accounting, e-document filing and record management;
•Coordinate calendar, face-to-face and online meeting schedules;
•On-line meeting facilitation, minute taking, actions summary and preparation;
•Proof reading documents and assisting with word processing and graphics;
•Use of spread sheets to assist in budget calculations, time allocation etc.
Desirable
•Interest in maritime affairs or fisheries;
•Experience working for or with UN organisations;
•Experience of working in developing countries
Languages
Essential
•Fluency in spoken and written English.
Desirable
•Knowledge of another UN language would be an advantage.
6. Knowledge and skills
Knowledge and skills Essential
•Excellent communications skills;
•Ability to work independently and as part of a professional team;
•Effective organizational skills to manage time, set priorities and undertake administrative tasks;
•Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes;
•Ability to deal with administrative matters as appropriate to status and with reference to other colleagues within WMU.
This vacancy is open to male and female candidates. WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.
Application The position provides for a monthly stipend of 24 000 SEK (free of income tax in Sweden) and medical and life insurance coverage by Cigna International. Duration of contract: 12-months.
Applicants must fill in the Personal History Form, which can be found at http://wmu.se/vacancies, provide a letter of interest, a complete CV and the contact information of three referees to Marco Batista, Head of Human Resources ([email protected]). Candidates will be contacted if they are short-listed.
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. The President reserves the right to cancel or modify the vacancy, subject to organizational needs and funding availability.


Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

Job title Secretary, WMU-Sasakawa Global Ocean Institute


Grade: GS-4


Duty Station: Malmö, Sweden


1. Organizational setting
The World Maritime University (WMU) is established by the International Maritime Organization. WMU’s mission is to be the world centre of excellence in postgraduate maritime and ocean education, professional training and research, while building global capacity and promoting sustainable development. With the University’s new strategic directions, specifically expansion of its mandate to include ocean-related matters, and strengthening ocean research, WMU is well positioned for this collaborative partnership with the Nippon Foundation.
The WMU-Sasakawa Global Ocean Institute (GOI) has been established within the framework of the WMU. It is to be a world-leading center of excellence for ocean research, dialogue, capacity building and policy support in meeting ocean obligations, addressing existing and emerging challenges, and seizing the opportunities inherent in contemporary ocean governance and the 2015 sustainable development commitments. Please read more on our page: https://www.wmu.se/goi


2. Main purpose
The Secretary will report to the Director of the WMU-Sasakawa Global Ocean Institute. He/she will provide administrative and secretarial support to the Head of Research and the Research Officers.


3. Duties, responsibilities
The incumbent will in particular provide the following support services:
Administrative Processes
? Assist the GOI Director and Head of Research the Ocean Governance Programme and Project implementation, including the teaching and doctoral supervision scheduling
? Provide administrative support for the Head of Research;
? Provide administrative and secretarial support to the GOI team, including office management tasks and scheduling of meetings;
? Provide secretarial support for meetings, seminars and conferences;
? Maintain the condition of the office and arrange for necessary repairs;
? Perform receptionist duties when needed;
? Undertake all other secretarial and administrative tasks as may be required or assigned by the
GOI Director; Outreach and communication
? Support Project Engagement and Implementation Officer and Senior Secretary with events
organisation including administrative and logistical tasks;
? Assist Senior Secretary with the production of communication material (brochures, documents
and reports);
? Prepare and draft correspondence, memos and documents;
? Make for travel arrangements, including accommodation, as may be required, and provide
assistance to visiting professors, donors and guests;
? Assist in the maintaining of websites, databases and online tools.
Finance and Procurement
? Support Project Engagement and Implementation Officer and Senior Secretary with financial and procurement processes: adapting templates, preparing spreadsheets, for verification, drafting debit notes, requesting commitments;
? Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products;
? Assist in drafting requests for procurement, and calls for tenders;
? Support Project Engagement and Implementation Officer and Senior Secretary with projectrelated
budget forecasts, and prepare small budgets, e.g. for events or communication activities.
? Providing statistics and data for annual reports;
? Undertake other duties as may be assigned by the GOI Director.


4. Minimum requirements – education, experience and language skills
Education
Essential
? The successful candidate will have a high school diploma or equivalent.
Experience
Essential
? Have a minimum of three years of experience in administrative and operational tasks (desirable in
international organisation(s) and/or higher education academic environments).
Languages
Essential
? Fluency in spoken and written English.
? Good understanding in spoken and written Swedish Desirable
? Knowledge of another UN language would be an advantage.
Desirable Qualifications, Competencies and Professional Experience
? An understanding of WMU and its mission, and strong commitment to the delivery of the highest
practicable standards in pursuing its mandate;
? Maintain a high level of confidentiality and professionalism;
? Excellent oral and written communication and interpersonal skills;
? Be proactive, have the ability to work effectively and accurately with the team and independently;
? Be able to work in an international environment with English as the primary language;
? Be flexible in coordinating multiple projects and meeting deadlines;
? Have effective communication skills in an international and multicultural academic environment;
? Demonstrate flexibility, motivation, enthusiasm and tact;
? Strong IT skills;
? Computer literacy.


5. Terms and Conditions
This vacancy is open to male and female candidates. WMU seeks to increase the number of women at
all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.


Application
Applicants must fill in the Personal history form and send it together with a letter of interest/statement of
contribution, a complete CV, and the contact information of three referees to Marco Batista, Head of Human Resources on email ([email protected]).
This position is only open to persons legally authorized to live and work in Sweden. The selected
candidate will be locally recruited.


Deadline for Applications: 28 February 2021
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov. Visa mindre

Job title Alumni AssistantOrganizational Unit: University RegistryGrade: G4Duty Station: Malmö, Sweden1. Organizational settingThe World Maritime University (WMU) is a postgraduate and research university established in 1983 by the International Maritime Organization, the maritime agency of the United Nations. WMU offers M.Sc. and Ph.D. programmes, Postgraduate Diplomas, and Professional Development Courses (PDCs) with the highest standards in maritime and oceans education and training. WMU also has a highly respected research programme supported by specialized research groups across the maritime and ocean fields.The Alumni Assistant position is located in the University Registry at WMU’s headquarters in Malmö, Sweden. 2. Main purpose Under the overall supervision of the Registrar, the post-holder is expected to provide administrative support for the activities related to engaging with WMU’s 5,000 alumni worldwide. The post-holder is expected to provide a wide range of operational, administrative and clerical support for the Registry, and to collaborate with administrative staff, faculty members and graduates. Work also will include information sharing with various organizations to assist in keeping WMU positioned as an academic institution of excellence and help advance the institution and its reputation.  3. Working relationshipsInternal contacts – the incumbent will liaise and interact with relevant faculty members and graduates on a regular basis as well as with support staff when needed. External contacts – the incumbent may be required to liaise with various organizations to assist in keeping WMU positioned as an academic institution of excellence and help advance the institution and its reputation. 4. Duties, responsibilitiesWithin the framework of the Alumni Engagement Strategy, adopted by the Board of Governors in 2019 and within limits of delegated authority, the Alumni Assistant will be responsible for the following duties:Update and amend individual records in the Registry records system from information received via contacts with alumni;Support and facilitate contact with graduates to update fellowship donors on their Fellows’ career progress; Collate information for, drafting and distributing the quarterly Alumni Newsletter;Assist the Communications Officer to ensure a regular flow of social media updates that are relevant to graduates; Working with the Communications Officer and Assistant Registrar (Student Records), assist in the population of the WMU Alumni YouTube channel; Assist in organizing regular professional updating webinars, including liaison with the members of faculty who present them, issuing invitations, maintaining a list of registrations and collecting statistical information about participants;Provide administrative support to the organizing committee for the 2020 Alumni Homecoming Conference Committee;Assist by extracting tailored reports about alumni from the student record system, using appropriate filters;Arrange travel and accommodation; assist managers in the preparation of visit itineraries; and undertake other administrative work as required for meetings with Alumni around the world.Assist in the formation of regional alumni associations to network the national associations.Assist in other Registry activities, such as with graduation ceremonies, distribution of the Academic Handbook, etc; Assist colleagues, support and facilitate the invitation of alumni to appropriate events at WMU, such as International Day, Graduation etc.;Perform other job related duties as assigned by the supervisor.  5. Minimum requirements – education, experience and language skillsEssentialCompletion of secondary school or equivalent technical or commercial school.Knowledge of and interest in alumni programmes worldwide. ExperienceAt least three years of experience in the occupational area.LanguagesEssentialExcellent command of English both spoken and written. Desirable Knowledge of another UN language would be an advantage. 5. Knowledge and skillsEssentialKnowledge of university procedures and processes. Knowledge of student record systems. Ability to respond appropriately to alumni and colleagues across the University. Ability to organise own work and to complete tasks accurately, including attention to detail.  Excellent knowledge of student record software and services. Proven ability to work as part of a team and with a minimum of supervision. Ability to work in an international environment with English as the primary language; be flexible in coordinating multiple projects and meeting deadlines.  Effective communication skills in an international and multi-cultural academic environment; flexibility, motivation, enthusiasm and tact and strong computer skills.  Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes. WMU seeks to increase the number of women at all levels and, therefore, qualified women are particularly encouraged to apply. WMU will make every effort to facilitate the employment of persons with disabilities.ApplicationThe application has to be submitted in English. Applicants must fill in the Personal History Form, which can be found at http://wmu.se/vacancies, provide a letter of interest, and the contact information of three referees to Marco Batista, Head of Human Resources ([email protected]). Candidates will be contacted if they are short-listed. Deadline for applications: 23 August 2019.This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. Visa mindre